Timesheet Calculator

Free timesheet calculator — total hours, overnight shifts, breaks, and overtime by the daily (8h) or weekly (40h) rule with a double-time tier. Client/project fields, HH:MM and decimal, CSV and print-ready PDF.

Timesheet Calculator — Track Work Hours and Calculate Wages Instantly

Freelancers, consultants, and hourly workers need accurate records of time spent on projects. This Timesheet Calculator adds up each day's hours — overnight shifts included — subtracts breaks, splits out overtime by the rule your job actually uses, and multiplies by your rate for a precise total, ready to invoice or submit for payroll.

Enter clock-in and clock-out times, set your rate and overtime rule, and get a print-ready timesheet PDF with signature lines. No signup, no watermark, no cost.

The details that make it accurate

Overnight shifts work. Clock in at 22:00 and out at 06:00 and it correctly reads 8 hours across midnight, not a negative number.
Overtime by daily or weekly rule. Over 8 hours a day, or over 40 hours a week — and a second double-time tier for very long days. The two rules give different pay on uneven weeks, so choosing the right one matters.
Hours in h:mm and decimal. Payroll reads 7:30; spreadsheets want 7.50. You get both, and they always agree.
No rounding drift. Everything is computed in whole minutes, so three days of 8:10 total exactly 24:30 — not 24:31 from adding up rounded decimals.
Punch rounding when you want it. Round each shift to the nearest 5, 6, 10 or 15 minutes to match your employer's timeclock policy — or leave it exact.

How to Calculate Your Timesheet

1. Enter Time Entries

For each working day, enter the start time, end time, and unpaid break duration in minutes.

2. Set Hourly Rate

Enter your standard hourly rate and optional overtime multiplier (e.g. 1.5x after 8 hours per day or 40 hours per week).

3. Auto-Calculate Total

Total hours, overtime hours, regular pay, overtime pay, and gross earnings are calculated automatically.

4. Download PDF

Get a clean, printable timesheet PDF with day-wise breakdown and totals. Submit to your client or HR.

All calculations happen in your browser. Your work hours and wages are never sent to any server.

Timesheet Features

Overtime Calculation

Automatic overtime calculation with configurable thresholds (daily or weekly) and multipliers (1.5x, 2x).

Break Deductions

Subtract unpaid lunch and tea breaks from total hours so you only bill for productive working time.

As Many Days As You Need

Starts with a full Monday–Sunday week; add rows for a fortnight, a month, or any custom set of days.

Client and Project Fields

Add a client and a project to each day — handy for freelancer invoicing. Both appear in the CSV and the PDF.

Print-Ready PDF

A clean A4 timesheet PDF with the day-wise breakdown, totals and signature lines for approval.

Free and Private

No signup, no tracking. Your timesheet data stays in your browser.

Timesheet Calculator — FAQs

Yes. The time boxes use your browser’s own time picker, which shows 12-hour (9:30 AM) or 24-hour (09:30) time depending on your device’s settings; either way the calculator reads the same time. Totals are shown in h:mm and in decimal hours.

You can set overtime to start after a daily threshold (e.g. 8 hours/day) or a weekly threshold (e.g. 40 hours/week). The multiplier is configurable — 1.5x is standard, 2x for double time.

Yes. Turn on the client and project columns to label each day, then export a CSV for your accounting software or a print-ready PDF with a total you can attach to an invoice. Everything stays in your browser, so client data never leaves your machine.

Yes. If the end time is earlier than the start time, the shift is read as crossing midnight. Clock in at 22:00 and out at 06:00 and it correctly counts 8 hours (7.5 after a 30-minute break), and marks the row "overnight". Many calculators return a negative number or zero for this — a common way night-shift hours get lost. A row where the two times are identical is treated as blank, not a silent 24-hour shift.

Use whichever your employer or law follows — and the choice can change your pay. US federal law (FLSA) uses a weekly 40-hour rule; California adds a daily 8-hour rule, and other countries and states set their own limits. On an uneven week — say three 10-hour days and two 6-hour days, 42 hours total — the daily rule gives 6 overtime hours (each 10-hour day has 2 over 8), while the weekly rule gives only 2 (42 minus 40). At $20/hour and 1.5× overtime, that is $900 versus $860 for the exact same hours. Pick the rule that applies to you; a tool that only does one can be quietly wrong for the other.

Yes, completely free. No signup, no watermark.

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