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PTO Calculator

Project your leave balance forward — accrual, caps, carry-forward and time off — and see when your next trip is fully covered.

Measured in
Leave blank to use the annual figure.
Use-it-or-lose-it limit.

Vacation planner

When will you have enough saved up (ignoring planned time off)?
hours

Encashment value

Payout for your projected balance at a per-hour rate.
₹

Balance schedule

PeriodAccruedTakenForfeitedBalance
Rolling + carry-forward caps
100% private
Vacation planner
Encashment value
100% Free

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PTO Calculator

Free PTO / leave calculator — project your paid-time-off balance by pay period, hours worked or annual grant, with rolling caps, year-end carry-forward, a vacation planner and leave encashment value. Hours or days.

PTO Calculator — Track Your Paid Time Off and Leave Balances

How much paid leave will you have by that long weekend in March? How fast are you accruing, and how much are you about to lose to a use-it-or-lose-it cap? This PTO calculator projects your leave balance forward period by period — in hours or days — under your actual accrual policy, so the number matches what your HR system will show.

Pick how you accrue (each pay period, per hour worked, or a lump grant), enter your balance and any planned time off, and see the running balance, a vacation planner that tells you when a trip is fully covered, and the encashment value of what is left. No signup, no cost.

The details that make the number right

  • Two different caps, handled separately. A rolling maximum balance halts accrual once you hit it (it does not delete leave you already hold); a year-end carry-forward cap trims the balance at the boundary (use-it-or-lose-it). Mixing these up is how leave calculators mislead.
  • Enter the annual figure, not a rounded rate. 80 hours a year over 24 pay periods is 3.333… per period; type 80 and the yearly total lands on exactly 80, instead of the 80.16 you get from typing a rounded 3.34.
  • Taking leave frees up cap room. Sit at your cap, use a few days, and accrual resumes — modelled period by period, the way it really works.
  • Hours or days. US policies think in hours, Indian leave (CL/SL/EL) in days. Switch the unit and everything — balance, planner, encashment — follows.
  • No made-up numbers. A cap of 0 means zero (an older habit read "0" as "no cap"); blank inputs never produce "NaN". If you plan more leave than you'll have, it says how short you are.

How to Calculate PTO

1. Annual Entitlement

Total leave days per year as per your company policy — typically 18-30 in Indian IT.

2. Accrual Method

Choose monthly accrual (e.g. 2 days/month), per-paycheck accrual, or annual lumpsum.

3. Current Balance

Enter your current balance and the time off you expect to take each pay period.

4. View Forecast

See your balance period by period for up to three years, how soon you’ll have enough for a trip, and what lapses at year end.

PTO Calculator Features

Any Leave Type

Run it for casual, sick, earned or privilege leave — each with its own accrual rate, cap and carry-forward — in hours or days.

Carry Forward

Set a year-end carry-forward limit (typically 30-45 days for earned leave) and see exactly how much lapses each year.

Period-by-Period Schedule

See your balance at the end of every pay period (weekly to monthly) for the next one to three years, with what was accrued, taken and forfeited. Export it as CSV.

Vacation Planner

See when you'll have enough leaves accumulated for that 7-day, 10-day, or 15-day vacation.

Leave Encashment

Value your unused leave at resignation or retirement — enter your per-day (or per-hour) rate and see the payout.

Free and Private

No signup, no tracking. Runs entirely in your browser.

PTO Calculator — FAQs

Many employers pay (Basic + DA) ÷ 30 for each unused day; enter your own per-day or per-hour rate in the calculator to see the payout. For non-government employees, encashment on retirement or resignation is tax-exempt up to a lifetime limit under Section 10(10AA) (government employees are fully exempt); check the current limit.

Most companies allow encashment of earned leave (EL) only at the time of resignation or retirement. Casual and sick leaves typically lapse if unused. Always check your company's specific HR policy.

If your annual entitlement is 24 days, monthly accrual gives you 2 days each month. So at the end of June, you'd have 12 days accumulated. Most companies use this model rather than giving 24 days upfront on January 1.

They are two different rules, and this tool keeps them separate. A maximum balance (rolling cap) stops you accruing once you reach it — you simply stop earning more until you use some — but it never deletes leave you already have. A carry-forward limit acts only at the end of the leave year: whatever is above the limit lapses (use-it-or-lose-it). A policy can have one, both or neither. For example, earned leave often has a high rolling cap and a 30-day carry-forward: you keep accruing up to the cap all year, then anything over 30 days is forfeited on 31 December unless you use or encash it. The schedule shows exactly which mechanism took each hour.

Enter the annual figure whenever you can — it is more accurate. Say you get 80 hours a year on a semi-monthly schedule (24 pay periods). That is 3.333… hours per period, which no payslip prints cleanly. If you type the rounded 3.34, twelve months later you have 80.16 hours — slightly wrong. Type 80 as the annual entitlement instead and the tool divides internally, so the year totals exactly 80. The per-period box is there for the case where your policy genuinely states a fixed per-period amount.

Yes, completely free. No signup needed.